Payroll Specialist (Administrative)

Job Summary:
The Payroll Specialist performs a variety of day-to-day Payroll and Accounting related functions ensuring accurate time and labor processing, payroll processing and recording of related financial transactions. The Specialist is responsible for performing various administrative tasks in the Payroll Department including reconciling timesheet reports to payroll registers, reviewing and submitting payroll, funding payroll accounts, and reconciling then recording financial transactions.
Experience and attributes:
Experience reconciling, balancing, and processing payroll as well as strong general ledger reconciliation skills or equivalent experience. Individuals should have strong interpersonal skills with the ability to be a team player.
Responsibilities:
• Must be able to use payroll software with accuracy and efficiency and good with numbers.• Maintain employee confidence and protecting payroll operations by keeping information confidential.• Enter and monitor support orders, garnishments, levies and vendor payments within the payroll system.• Balance, process and report weekly and biweekly payrolls through a third-party vendor.• Solid understanding of accounting fundamentals, payroll best practices, thorough knowledge of laws and regulations pertaining to payroll.• Recognize, analyze and resolve discrepancies with payroll processing and general leger by analyzing information.• Prepare bank deposits, general ledger postings, statements and vendor payments.• Month end reconciliation of general ledger payroll accounts and bank accounts timely and accurately.• Maintain excel spreadsheets for reconciliations and reporting.• Track employee deductions and arrears.• Create, prepare and submit reports to accounting and human resources.• Enter and record cash bank transfers and post financial transactions into financial software.• Master time and labor responsibilities, including updating employee changes in WFR, third party carrier sites, and completing benefit reconciliations.• Assist with audit and other assigned duties within the accounting department.
Requirements:
• Proficient in MS office with strong knowledge of and experience in Excel• Ability to create reports through reporting software• Knowledge of or experience with payroll software Kronos Workforce Ready or other comparable software package.• Experience with financial and banking software