National Events Specialist (Finance)

Compensation Range:
$30.00 - $40.00 Hourly Rate

Job Description Summary:
Coordinate high-profile events, meetings, conferences, and corporate gatherings. Participate in venue selection, contract negotiations, budget management, on-site logistics, and coordinate our presence to maximize visibility and engagement with potential clients and partners.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES

Conferences, Trade Shows and Internal Events: Strategy, Planning, and Execution:

• Assist in execution of Executive committee road shows and engagement events.
• Aid in planning all aspects of internal events and meetings, national trade shows, conferences, and major corporate events, ensuring alignment with brand positioning and messaging.
• Help research, evaluate, and secure venues for events, negotiating contracts and managing relationships with vendors, suppliers, and venues.
• Coordinate logistics and oversee event setup, catering, audiovisual equipment, transportation, and accommodation for attendees and staff.
• Assist in developing event budgets, tracking expenses, and managing costs effectively to ensure events are delivered within budget constraints.
• Collect information on speaking opportunities and document a calendar of submission dates at conferences and coordinate with our External Communications team on speaker submissions, abstracts, and presentations.
• Assist with internal event attendee and speaker logistics, including room block management, transportation, and coordination of meeting content.
• Participate in coordination and planning calls for internal and external events.
• Ensure events comply with relevant regulations, permits, and safety standards.
• Help mitigate risks associated with events, including security, health and safety, and liability issues.

Event Marketing and Promotion:

• Collaborate with members of the Communications team (visual communications, digital media, media relations, etc.) to help develop promotional materials, invitations, and digital marketing campaigns to drive attendance and engagement.
• Work with Digital Media team to leverage social media, email marketing, and other channels to promote events and engage with attendees before, during, and after events.

National Event Management: Strategy, Planning, and Execution:

• Assist with planning and execution of major national events such as shareholder meetings, employee conferences, and company-wide celebrations.
• Coordinate with team members to support the event(s) with high-quality branded company materials, i.e., presentation materials and supporting assets.

Complete other responsibilities as assigned.

MINIMUM SKILLS AND EXPERIENCE

• Bachelor's degree in hospitality management, marketing, communications, business administration, or a related field is required.
• 2-4 years of experience in event management, preferably in corporate events, C-suite meetings, trade shows, conferences, or related fields.
• Experience and understanding the AEC (Architecture, Engineering, and Construction) industry or a related field is beneficial, but not required.
• Creative thinking and innovation in developing unique event experiences and activations that differentiate the company and leave a lasting impression on attendees.
• Logistical skills with the ability to help coordinate all aspects of event planning, including venue selection, vendor management, budgeting, and on-site coordination.
• Excitement to learn all aspects of event marketing and promotion, including developing strategy for promotional materials, digital marketing campaigns, ROI management, and social media strategies to drive attendance and engagement.
• Excellent interpersonal and relationship-building skills with the ability to cultivate and maintain relationships with event partners, sponsors, vendors, and stakeholders.
• Strong written and verbal communication skills, with the ability to effectively communicate with internal teams, external partners, and event attendees.
• Ability to help anticipate and mitigate risks, solve problems, and make quick decisions in a fast-paced event environment with guidance.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks and priorities simultaneously while maintaining accuracy and quality.
• Adaptability to changing priorities and circumstances, with the ability to work under pressure and navigate unexpected challenges during events.
• Stay informed about industry trends, best practices, and emerging technologies in event management to continuously improve event strategies and execution.
• Ability to assist with multiple projects simultaneously, prioritize tasks, meet deadlines, and work efficiently under pressure. Experience with project management tools and methodologies a plus.
• Adaptability to evolving design trends, technologies, and industry developments. Flexibility to adjust design approaches and schedules based on feedback, requirements, and changing business needs.
• Ability to work collaboratively within a team environment, including designers, marketers, brand managers, and other stakeholders. Willingness to accept feedback, incorporate input from others, and contribute to a positive team dynamic.
• Ability to work both independently and collaboratively.
• Professional judgment and discretion.
• Commitment to continuous learning and professional growth and development.
• Ability and willingness to travel.

SUMMARY OF BENEFITS

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.

Anticipated Job Application Deadline:
06/16/2025