Project Coordinator III - PVH (Finance)

We anticipate the application window for this opening will close on - 5 Jun 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Seeking a highly organized, motivated and proactive individual to join our dynamic team. Reporting to the Director of Medical Science, the Project Coordinator III is responsible for providing administrative support, managing project and program activities, and facilitating smooth communication internally and with external stakeholders. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a knack for problem-solving.

Position Responsibilities;

Performs the following tasks with limited supervision

• Manage calendars, schedule meetings, and coordinate logistics for teams
• Prepare and distribute meeting agendas, minutes, and follow-up action items
• Handle correspondence and communication with internal and external stakeholders
• Maintain organized filing systems for program and project records

A Day in the Life

• Provides general administrative support for two dynamic Medical Science teams including preparing communications and maintaining team calendars
• Performs normal office functions such as setting up and maintaining electronic files including OneDrive, SharePoint and Teams; arranging team meetings, team off-sites and conferences; compiles and reports on information relevant to the teams' responsibilities
• Assist Medical Science Program Managers/Medical Science Advisors on program tracking activities - calendaring, agendas, budget tracking, sending HCP confirmation letters
• Responsible for coordinating travel and submitting expenses for HCP in relations to programs
• Proactively works with Medical Science leader to set up meetings/dinners at conferences with Key Opinion Leaders
• Completes all administrative tasks for Medical Science leaders - reports, expense reports, booking travel etc.
• PowerPoint contents formatting, etc.
• Attend and participate in team meetings and training programs as required
• Domestic travel up to 5% of time.

Top 3 things we are looking for in a candidate's experience:

• Accuracy and detail orientation
• Strong communication skills - ability to communicate verbally and in writing to cross functional team members, senior-level individuals and key customers
• Interest/aptitude in being part of a team/collaborative (we have no interest in someone who is used to supporting one person only)

Must Have; Minimum Requirements:

• High school diploma or equivalent
• Experience working with Microsoft office applications, Teams/Zoom virtual conferencing
• Minimum of 4 years of administrative/project coordination experience

Nice to Have:

• Experience in pharma, biotech and or/medical devices
• Demonstrated success in effective interpersonal and communication skills and ability work cross functionally.
• Demonstrated ability to work with often demanding or difficult clients.
• Significant experience and success in self-managing priorities and multitasking projects.
• Strong teamwork/Interpersonal skills.
• Accuracy and detail orientation
• Strong communication skills - ability to communicate verbally and in writing to cross functional team members, senior-level individuals and key customers
• Interest/aptitude in being part of a team/collaborative (we have no interest in someone who is used to supporting one person only)

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$54,400.00 - $81,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here .

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.