Executive Assistant- Blizzard- Irvine, CA (Finance)

Team Name:

Job Title:
Executive Assistant- Blizzard- Irvine, CA

Requisition ID:
R025265

Job Description:

Job Title : Executive Assistant to the Blizzard Vice President, Strategy & Operations and Blizzard Senior Vice President, Chief Business Officer

Location : Irvine, CA (Hybrid)

At Blizzard Entertainment, we pour our hearts and souls into everything we create. Best known for iconic video game universes, including Warcraft, Overwatch, Diablo, and StarCraft, we've been creating genre-defining games for millions of players around the world for more than 30 years. We're on a quest: bring our dreams to life and craft the most epic entertainment experiences...ever. Hard work, iteration, and polish go into the Blizzard "secret recipe," but the most important ingredients come from talented people who share our vision.

JOB SUMMARY

Blizzard Entertainment is looking for an experienced Executive Assistant to support the Vice President, Head of Strategy and Operations, and the Senior Vice President, Chief Business Officer. The role involves managing calendars, coordinating travel, and assisting with meetings. The ideal candidate will be proactive, possess exceptional communication skills, and thrive in a fast-paced environment. Responsibilities include providing confidential executive support, implementing administrative processes, acting as a communication bridge, analyzing data, supporting event planning, and offering general administrative assistance. This position requires a critical thinker with attention to detail and the ability to work in a dynamic environment. The role is highly visible and demands organization, proactivity, communication, discretion, and thoroughness.

WHAT YOU BRING TO THE TABLE

• Serve as a trusted partner to executives by managing time, priorities, and objectives through proactive planning, clear communication, and a solutions-oriented approach.
• Own and maintain highly dynamic and shifting calendars with exceptional attention to detail and urgency. Collaborate closely with executives to ensure high-priority meetings are appropriately scheduled and conflicts are resolved in real time.
• Schedule, coordinate, and monitor complex meetings with internal leaders and external stakeholders. Anticipate scheduling conflicts, proactively recommend alternatives, and ensure all logistics are seamless.
• Ensure meeting preparation by having all relevant materials compiled, reviewed for executive readiness, and delivered ahead of time. Provide easy access to content, flag issues, and ensure preparedness for each meeting.
• Support executive-led meetings by managing agendas, gathering discussion topics, taking clear and concise notes, documenting key decisions, and tracking follow-up actions to completion.
• Deliver high-level administrative support, including drafting and editing correspondence, preparing reports and presentations, managing expense reports, processing purchase orders, submitting support service requests, and maintaining organized file systems.
• Manage sensitive and confidential projects with discretion, completing ad hoc assignments with accuracy and within established timelines.
• Act as a liaison between executives and internal teams or external partners, fostering strong relationships and maintaining a high level of professionalism, confidentiality, and trust.
• Triage and resolve urgent or complex requests with professionalism and efficiency. Escalate to the appropriate leader or function as needed.
• Arrange complex domestic and international travel, including flights, hotel accommodations, transportation, passports, and visas. Prepare detailed itineraries and adjust plans proactively as needed.
• Respond to inquiries by sharing established guidelines and processes. Collaborate with key stakeholders to address questions and offer thoughtful recommendations that enhance the employee experience.
• Organize team events, celebrate milestones, coordinate employee recognition activities, and implement initiatives that strengthen team morale and connection.
• Provide backup and overflow support to other executives, administrative professionals, and cross-functional teams as needed to ensure continuity and excellence.

MINIMUM REQUIREMENTS

Experience

• Minimum of 10 years of administrative support experience.
• Minimum of 4 years supporting senior executive-level leaders in a highly dynamic entertainment or technology environment or other high-touch, heavy-volume industry.
• Experience planning and coordinating events, such as team meetings, off-sites, or team-wide events.
• Experience booking global travel, lodging accommodations, and expense management.
• Experience managing highly dynamic executive calendars in Microsoft Outlook.

Knowledge & Skills

• High School diploma or equivalent required. Bachelor's Degree in a related field preferred.
• Proven ability to provide confidentiality and discretion and act with excellent judgment.
• Strong organizational skills, detail orientation, and world-class prioritization and multi-tasking.
• Proficient in Microsoft Office Suite, particularly Outlook, Excel and PowerPoint, and other office productivity tools.
• Ability to work effectively in a global, cross-functional team environment.
• Demonstrable ability to own and handle multiple projects simultaneously and the ability to juggle multiple tasks and priorities simultaneously can be a valuable skill.
• Validated ability to provide the utmost confidentiality and discretion and act with excellent judgment and professionalism
• Handles several tasks efficiently and independently with limited oversight or direction.
• Excellent written and verbal communication, planning, organization, and time management skills.

EXTRA POINTS

• Experience in the technology industry.
• Knowledge of project management principles and practices.

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/ .

In the U.S., the standard base pay range for this role is $50,000.00 - $92,500.00 Hourly. These values reflect the expected base pay range of new hires across all U.S. locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed. While we strive to provide competitive offers to successful candidates, new hire compensation is negotiable.