Human Resources Administrative Assistant (Human Resources)

Human Resources Administrative Assistant:

Summary and purpose:

The Human Resources Administrative Assistant role at Grandover is the first point of contact for new hourly associates joining the Grandover family. This role supports new associates through the hiring and onboarding process. The HR team welcomes leaders and associates to seek our assistance or advisement at any time, and we are glad to support them in any way. It is our purpose to provide a warm welcome to all associates, potential associates, and guests by fostering an environment of equitable treatment, embracing diversity and inclusion, and excellent treatment for our team from around the world.

Key Responsibilities:

The HR administrative assistant role is responsible for hourly recruitment and onboarding, this role will post hourly positions, select qualified candidates, and email their resumes to the appropriate Manager. Schedule interviews for the Managers and alert Managers when candidates arrive. Once a candidate is selected, the HR administrative Assistant will walk candidate through the background and screening questionnaire and upon clearance schedule onboarding for the new associates. The HR Assistant is responsible for walking them through the onboarding process, processing I9's, validating employment eligibility through E -Verify and assisting new hires with onboarding paperwork through UKG on the associate's personal device, and benefit enrollment. Orientation is collaborative with the HR Manager providing necessary information and introducing new hires to the Grandover team during a tour of the Resort.

This role will support the Grandover team at all levels with any questions they may have for HR, directing to the appropriate person or HR Manger. This role will support the HR Manager by filing through our HR system, maintaining necessary logs, running reports, processing HR change forms, assisting with annual open enrollment of benefits any other task as requested by HR Manager and overseeing HR Corporate Director, and Operational Leadership.

Key Qualifications

Proficient in Microsoft Applications, including Outlook, Excel, word, and Teams.
Ability to navigate HR systems (HRIS), and resource and navigate necessary websites with ease.
Proficient typing ability and speed
Ability to learn and retain new information quickly
Polite and professional demeanor always.
Ability to maintain required confidentiality of employee information and other sensitive information
Excellent time management and organizational skills
Excellent communication skills
Experience in maintaining accurate employee files, primarily electronic but some physical as well
Proficient in reviewing and selecting qualified candidates for hourly roles
Maintaining adequate staffing levels through effective recruitment processes
Ability to pre-screen candidates to determine fitness for necessary role
Effective and timely completion of requested paperwork
Experience in Benefit enrollment and annual open enrollment
Willingness to complete any other task that may be necessary as directed
Ability to work required scheduled days Monday through Friday from 8:30am- 5pm with extended hours when necessary, maintaining low or no absences outside of approved time off.