Executive Administrative Assistant (Administrative)

Job description

Job Title: Executive Administrative Assistant
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companys senior-level Managers, and staff base. Executive Assistants responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well organized, have great time management skills, reflect great approachability and professionalism, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members, Management team and Grandover team members.
Responsibilities
Act as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly, monthly or quarterly reportsOversee the performance of other clerical staffAct as an office manager by keeping up with office supply inventoryFormat information for internal and external communication memos, emails, presentations, reportsTake minutes during meetingsScreen and direct phone calls and distribute correspondenceOrganize and maintain the office filing system
Requirements
Work experience as an Administrative Assistant or similar roleMS Office knowledgeOutstanding organizational and time management skillsFamiliarity with office equipment and applications (e.g. printers, copy/fax machines, etc.)Excellent verbal and written communications skillsDiscretion and confidentialityHigh School Degree

Job Type: Full-time

Benefits:

401(k)401(k) matchingDental insuranceEmployee assistance programFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offVision insurance

Schedule:

8 hour shift

Work Location: In person