Payroll & Benefits Specialist (Finance)

SUMMARY :

Perform various tasks to establish and maintain Human Resource/Payroll Records. Update records by collecting, calculating, and entering changes to employee status, personal changes, pay rates, and voluntary and involuntary benefits. Import and validate the timekeeping record, enter new hires, post changes related to pay rates, overtime calculations, terminations, miscellaneous leaves of absence, PTO payouts, and adjustments and correct missed or overpayment of wages. Backup and/or perform a variety of other Payroll/Human Resource duties.

Responsible for benefits enrollment for new employees, as well as maintaining adds/changes for healthcare and profit sharing/401(k) plans. Works with benefit partners as needed to address customer service issues. Monitors expenses, ensures billing is accurate.

ESSENTIAL JOB FUNCTIONS :

• Responsible for processing biweekly payroll
• Make adjustments to payroll if needed after contacting managers to follow up with questions about submissions
• Review payroll ledger to ensure benefits and deductions are correct; Check all pay adjustments and adjustments against pay register
• Provide input to benefits vendors, including reconcilement of bills and ensuring prompt payment
• Track benefits enrollment and changes for new hires; Make benefit adjustments as needed for employees with Qualifying Event
• Provide General Ledger entries to Accounting
• Complete Verification of Employment forms
• Complete Disability forms and submit to insurance provider
• Maintain positive relationships with benefits providers and participate in meetings to ensure plans are working effectively and administration/billing is correct
• Serve as back-up for NMLS registrations
• COBRA administration - handle checks from participants and providers, to pay premiums
• Assist with preparation of Open Enrollment materials and employee communications
• Contact new managers about using payroll system for timecard approval
• Serve as a resource to managers and employees with payroll and benefits issues or questions
• Assist employees with online benefits enrollment, as needed. If enrollment is missing, maintain tracking to be sure premium payment schedule is met.
• Prepare and submit payroll taxes including quarterly and annual reports
• Perform a variety of routine office/ administrative duties such as responding to phone calls and emails, filing, and mass mailings

JOB REQUIREMENTS :

• High school diploma or equivalent,
• Prior Benefits and Payroll work experience
• Payroll or Benefits certification is a plus

KNOWLEDGE/SKILLS REQUIRED :

• Excellent customer service skills
• Attention to detail
• Ability to interact with employees at all levels
• Strong verbal and written communication skills
• Ability to work independently and perform effectively in fast-paced environment
• Knowledge of Microsoft Office, especially Word, Excel and Outlook

PHYSICAL AND MENTAL QUALIFICATIONS :

• Standing, walking, bending and stooping required
• Must be able to sit at a desk for long periods of time and use a computer
• Must be able to occasionally move or lift up to 10 pounds
• May be asked to work supplemental hours periodically
• Limited travel required during and after business hours

The above statements are intended to describe the general nature and level of work being performed by the incumbent assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.

NOT A CONTRACT