Specialist, Accounts Payable (Finance)

ACCOUNTS PAYABLE SPECIALIST

SUMMARY

The Accounts Payable Specialist plays a key role within the North America Shared Service Organization, currently supporting six entities. This position is primarily responsible for ensuring accurate and timely processing of all vendor invoices while maintaining a strong internal control environment and ensuring compliance with all statutory regulations. The A/P Specialist also contributes to continuous improvement initiatives aimed at enhancing the efficiency and effectiveness of A/P processes and systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Perform the complete invoice processing cycle, including reconciliation and timely resolution of invoice discrepancies and errors
• Ensure accurate and timely payment of invoices and payment requests via EFT, wire transfer, or check
• Prepare A/P Trade Reconciliations and Accrual Reports for all business entities
• Enforce compliance with AP and procurement policies and procedures, including Grant of Authority
• Collaborate with vendors and internal buyers to promptly address and resolve invoicing and payment issues
• Deliver excellent customer service to internal stakeholders and external vendors
• Ensure accurate self-assessment and reporting of Use Taxes
• Assist in the maintenance and accuracy of the vendor master file
• Support external audits by providing timely and accurate documentation and responses
• Proactively resolve day-to-day A/P issues
• Assist with 1099 Reporting
• Support Small Business Administration (SBA) compliance efforts and maintain vendor classification records

CORE COMPETENCIES

The requirements listed below represent the knowledge, skills and abilities required for successful performance in this role.

• Proficiency in SAP; experience with S/4HANA is highly desirable

• Prior experience in a high volume, centralized accounts payable environment within a large organization
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Exceptional attention to detail and accuracy in data entry and financial reporting
• Demonstrated ability to identify, recommend, and help implement process improvements and internal controls
• Customer service-oriented mindset with a proactive and solution-driven approach
• Excellent written, verbal, and interpersonal communication skills

EDUCATION and/or EXPERIENCE REQUIRED

• Minimum of 3-5 years of work experience in Accounts Payable environment, preferably within a high-volume or shared services setting

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is based in our Princeton office and is designated as remote. However, periodic in-office presence may be required based on manager direction or business needs.

CORE RELATIONSHIPS

• North American Bracco entities
• General Accounting
• Financial Planning & Analysis
• Information Technology Services
• Contract Administration
• JP Morgan Chase Bank
• Bracco Imaging - Corporate
• External Vendors