Payroll Manager (Administrative)

Wintrust provides community and commercial banking, specialty finance and wealth management services through its 16 bank charters and nine non-bank businesses. Wintrust delivers the sophisticated solutions of a large bank while staying true to the relationship-focused, personalized service of our community banking roots. We serve clients in all 50 states with more than 200 branch banking locations in Illinois, southwestern Florida, northwestern Indiana, west Michigan and southern Wisconsin and commercial banking offices in Chicago, Denver, Milwaukee, Grand Rapids, Mich., and in key branch banking locations throughout Illinois. Our people are the heart of our business and we are proud to rank consistently as a top place to work. Wintrust is a $66 billion financial institution based in Rosemont, Illinois, and listed on the NASDAQ Global Select Market under the symbol “WTFC.”

Why join us?

• An award-winning culture! We are rated a Top Workplace by the Chicago Tribune (past 10 years) and Employee Recommended award by the Globe & Mail (past 6 years)
• Competitive pay and discretionary or incentive bonus eligible
• Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement to name a few
• Family-friendly work hours
• With 175+ community bank locations, we offer opportunities to grow and develop in your career
• Promote from within culture

Why join this team?

• We have a culture that encourages an entrepreneurial spirit
• We offer multiple opportunities for development and upward mobility

Job Description Summary

The Payroll Manager will be responsible for managing and processing payroll functions for US and Canada across the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations.

What You'll Do

Workday System Management

• Oversee and maintain the administration, configuration, and maintenance of the Workday HRIS payroll module. This includes ensuring the system meets organizational needs, supports growth, and adheres to compliance, as well as managing upgrades and integrations. The role serves as a subject matter expert for Workday, maintaining data integrity and troubleshooting issues. Partners with HRIS team to maintain payroll systems and configuration.
• Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

Payroll Operations Management

• Manage the end-to-end payroll process, ensuring accurate and timely payment across US and Canada while adhering to local laws. This involves implementing policies and processing transaction while managing the daily workflow of the department. Accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Administers annual end of year and W-2, T-4 processes.
• High focus on process development and improvement and creation of documentation to support workflow and responsibilities, focusing on efficiency and employee experience. Develop training materials for Workday payroll functionalities may also be required.
• Partners with our third-party payroll processer on data requirements and will own validation/audit processes.

Compliance and Reporting

• Ensure compliance and best practices to federal, state, and local payroll laws and regulations, prepare required reports and filings, and conduct internal audits. Staying current on regulatory changes is also crucial.  
• Register with tax agencies to establish employer accounts for state income tax, SUI, and local withholdings as required.

Leadership and Collaboration

• Lead the payroll team, foster collaboration with other departments, and serve as a key point of contact for payroll inquiries and escalations. Primary liaison between Finance, Tax and HR Partner teams on payroll items.
• Maintains payroll staff by training, planning, monitoring, and appraising job results for payroll team and supporting partners where applicable.

Knowledge/Skills/Background/Experience

• 7-10 years of relevant experience
• Certified Payroll Professional, “CPP” Preferred
• Extensive knowledge of the payroll function including preparation, balancing, internal control, audit, and payroll taxes.
• Ability to gather and analyze information, take appropriate action and prioritize tasks.
• Excellent customer service mindset and commitment to issue resolution.

Benefits

Medical Insurance • Dental • Vision • Life insurance • Accidental death and dismemberment • Short-term and long term Disability Insurance • Parental Leave • Employee Assistance Program (EAP) • Traditional and Roth 401(k) with company match • Flexible Spending Account (FSA) • Employee Stock Purchase Plan at 5% discount • Critical Illness Insurance • Accident Insurance • Transportation and Commuting Benefits • Banking Benefits • Pet Insurance

Compensation

The estimated salary range for this role is $98,000 - $132,000, along with eligibility to earn an annual bonus. Actual salaries may vary based on several factors, such as a candidate's qualifications, skills and experience.

From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life.  To build a company that reflects the communities we serve, we believe that fostering a unique and inclusive workplace where everyone feels valued and empowered to succeed will support our ongoing success.  Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.