Project Coordinator (Finance)

The Project Coordinator (Field Service Coordinator) will support the Field Service Operations Manager in overseeing electrical testing projects, ensuring compliance with NETA standards, safety regulations, and client requirements. This role involves scheduling field service (FS) jobs in Salesforce (SFL), coordinating technician and equipment schedules, managing documentation, and collaborating with technicians and clients to ensure successful project execution. This is a temporary position starting in August and ending in December.

Schedule FS jobs in Salesforce (SFL) with customers, coordinating FS team schedules, equipment, and materials to ensure timely completion of electrical testing for equipment such as transformers, circuit breakers, and protective relays.Enter and manage work orders, including purchase orders, drawings, estimate forms, and job site pictures, ensuring accurate and complete documentation using software like PowerDB, Salesforce, or Microsoft Office Suite.Track project materials and equipment calibration to ensure availability and compliance with NETA standards.Collaborate with the SS Field Service Operations Manager and Health/Safety Advisor to ensure adherence to NFPA 70E, OSHA, and NETA safety protocols, including coordinating safety training and orientations for project teams.Maintain constant communication with clients regarding schedules, customer responsibilities, and project updates, ensuring courteous and professional interactions.Coordinate labor and transportation resources, scheduling technicians and equipment to be on site as needed, and ordering and coordinating the delivery of materials and site equipment in a cost-effective manner.Monitor project progress, update schedules, and report status to the SS Field Service Operations Manager.Assist in preparing budgets, tracking expenses, and maintaining client communication logs to support cost control management.Conduct occasional site visits to verify project progress, compliance with safety and quality standards, and completion of job reports.Review work orders to ensure accurate data capture for labor and other project details as part of quality assurance/quality control (QA/QC) processes.Write procurement specifications for electrical equipment and prepare bid analysis summaries and purchase recommendations.Complete technical report writing and maintain detailed logs of all projects for accurate and timely reporting.Work safely around low, medium, and high voltage electrical systems in various environments, including utilities, manufacturing, mining, and oil and gas.Identify and implement process improvements to enhance project efficiency and effectiveness.Provide support outside of normal business hours and on weekends as needed.Perform various other duties as required.