Logistics Coordinator (Finance)

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

As the Logistics Coordinator responsible for strategic oversight, coordination, scheduling and management of F&E deliveries, installation, and close-out, for multi-phase projects on multi-sized K-12 schools and academic facilities.

Role accountabilities:

• Coordinates with the manufacturer/vendor, client, construction team, stakeholders, procurement and the F+IG Planning Lead, to ensure the successful execution of the F&E delivery and installation in preparation for client occupancy.
• Consults with Planning Lead to develop project logistics scope, F&E logistics budget estimate and schedule, and the requirements for delivery and installation.
• Manages and implements logistics scope for all phases of delivery and installation, while working closely with the project team, client, stakeholders and manufacturers/vendors.
• Tracks and monitors the project labor budget and schedule to ensure both are maintained and adjusted as needed.
• Responsible for receiving, maintaining, processing, archiving and closing out of all delivery and installation related documentation.
• Follows-up and coordinates the execution of punch-listed items.
• Communicate with school principals, OAR, Complex Project Managers and Plant Managers to determine site-readiness.
• Schedule deliveries with vendors.
• Coordinates and conducts project logistic site walks with the client, construction team, stakeholders, and manufacturers/vendors in anticipation of F+IG delivery and installation activities.
• Confirm scope completion, reviews completed projects with clients to ensure that the site is operational, and all requirements have been addressed and issues resolved.
• Identifies onsite activities related to F&E delivery and installation including but not limited to the path of travel, on site staging, storage, parking and other requirements.
• Requests quotes from vendors, Truck Operations Unit and Salvage Warehouse for the removal and disposal of existing furniture on schools and coordinates efforts to ensure close out and payments for jobs.
• Provides status reports and project updates to the Project Lead, stakeholders, construction staff and others as required.
• Collaborates with other district offices, such as the Information Technology Division, Maintenance and Operations, Truck Operations, Procurement, Office of Environmental Health and Safety, and external vendors and manufacturers on matters related to F&E coordination deliveries and installation for school occupancy.
• Coordinates with Procurement in managing Purchase Order (PO) delivery dates; process and submit PO payments and update database and project files and folders with applicable information.
• Performs other project support duties as directed.

Qualifications & Experience:

• Minimum six (6) years full-time paid professional experience in move and relocation management, project management coordination, or furniture and equipment (F&E) coordination.
• Minimum of three (3) years' experience in facility project management or project coordination is preferred.
• Experience with project analysis, project management and reporting is required
• Experience working in a public agency or school construction or modernization is preferred
• Graduation from a recognized college or university with a bachelor's degree preferably in interior design, interior architecture or architecture or any related field.
• Candidates without the required degree must have additional 2 years' experience to compensate for the education requirements

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 20 days PTO that accrue per year. The salary range for this position is $92,500 - $125,675. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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