Conference Producer (Hybrid -Parsippany NJ Office) (Architecture)
Who We Are:
Managed Health Care Associates, Inc. (MHA) provides care communities access, solutions, and insights to help them run their businesses more effectively. Our members include post-acute providers across the care continuum, including long-term care, home infusion, specialty pharmacies, senior living, and other group living facilities. Our team of associates is passionate about our common mission of helping people age with grace and championing our core values of being Curious Learners, Selfless Advocates, and Relentless Finishers.
Who we're looking for:
MHA is seeking an experienced, strategic Conference Producer to join our in-house marketing team. This job is for the experienced, established event producer who's got the appetite to take lead on our high profile, annual flagship event, the MHA Business Summit. The position is responsible to drive content development and strategic planning, managing internal stakeholders and providing oversight of our logistics partner to keep the event successful and relevant. If you're hungry to make an impact in an important, mission-driven industry, a skilled collaborator, and AI driven, this is a great opportunity for you!
The position reports to the VP of Marketing. Being the lead on the flagship corporate annual event means this position is responsible, and has the experience, to both formulate and frame relevant, incisive event related questions, and step up and formulate answers and recommendations, including scenarios with pros/cons and recommendations. This position also supports execution and venue sourcing/contracting for the annual Sales Week, which sets the stage for commercial team support for the Summit.
The ideal candidate is both a big picture thinker and a hands-on, pragmatic problem solver.
What You'll Be Doing:
Strategic Project Management:
- Lead the development of the conference program using data to format and design and recommend the best possible conference agendas. Conduct topical research on historical participant data, evaluations and CE needs assessment surveys to maximize the use of all available applicable content resources.
- Be the primary strategic driver and liaison for conference planning including agenda topic ideation and selection. Drive the selection of speakers and ensuring internal SMEs are aligned with speakers to ensure clear relevance to attendees and take-home insights
- Work with all levels of organization to ensure relevant program information is communicated to members, business partners, internal associates and overall market in a timely, engaging and cross-platform coordinated manner for optimum engagement and participation. Proactively identify and recommend solves for any opportunities for improvement
- Responsible for all MHA internal process management (trade, sales, contracts, financial, legal, etc.), and secure all necessary approvals associated with the Summit including Finance/budgeting and Legal contract review.
- Collaborate with our external event partner to establish dates and locations for future conferences and manage our input to the venue process including selection of location.
Financial Management:
- Oversee and quality check our event logistics partner as they develop detailed annual budgets and strategic plans. Responsible to ensure their invoices are accurate and processed in a timely manner
- Direct responsibility for management of speaker and program content related expenses in addition to overall accountability in collaboration with event partner counterpart for conference budget/expense side management including accurate forecasts and reconciliation.
- Establish revenue side forecast and budget with Trade and review Member registration reports to monitor revenue and participation status. Accountable for collaboration with team members, department management and partners to support efforts to promote revenue and engagement. Work with our event partner to conduct risk analyses to prevent financial losses and address issues promptly.
Relationship Management:
- Work in tandem with VP, Marketing and other Summit owners, to facilitate the MHA charge to establish a clear view and buy-in to the question 'What does MHA want for the Summit to be?' and build and socialize agenda/content/speaker selection accordingly
- Galvanize internal MHA stakeholders to take defined, active roles in making the Summit a success, from BU leads to Trade leads and Sales leadership
- Effectively and proactively partner with internal and external partners to drive the development and help accomplish important strategic efforts required to improve revenue and growth including the marketing, operational logistics, communications, creative services and exhibit and sponsorship sales.
- Take the lead in managing our external event logistics partner and collaborate with them on all deliverables. Lead MHA oversight and quality checking of their work, including but not limited to: Hotel contracting, Event website, Timeline creation, Weekly status calls, Speaker selection, Auxiliary meeting planning, Email and Social posting cadence & development, BEOs, Event prospectus and app creation, Sponsorship planning, Weekly registration reports, Run of Show. Work with our event partner to ensure a clear, fully complete, agreed-to and socialized timeline is in place well in advance of the event, and both planning and execution is based on project management best practices
- Work with our primary event partner to produce and promote exceptional experiences for participants through research, collaborative brainstorming and constructive evaluation of efforts.
What You'll Bring to the Table:
- Bachelor's degree in communications, public relations, marketing, or related fields
- Progressive experience in event-focused project management including experience creating content for high profile strategic meetings and events.
- Membership in MPI, PCMA or similar preferred.
- Relevant hospitality, conference, tradeshow, or event management professional experience
- CMP or similar certification is preferred
- 10 or more years of senior-level event and project management experience
- 10 or more years of experience leading innovative program development, idea generation, and consensus building
- Track record of effectively and accurately leveraging AI to develop content ideas and outlines and overall operating more efficiently
- Proven capacity for taking initiative, proactively setting priorities, and exercising sound judgment in a fast-paced environment
- Well established time management and communication skills
- Excellent strategic thinking and decision-making skills
- Strong interpersonal, organizational and problem-solving skills and the ability to communicate with numerous constituents in an effective manner
- Demonstrated strong track record of proactively managing multiple projects and meet deadlines in a timely and efficient manner
- Competent collaborator and skilled cross-functional communicator
- Strong working knowledge of performance and operations management
- Ability to navigate effectively internally and build strong working relationships with key stakeholders
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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