Executive Assistant (Finance)
Overview
The Executive Assistant will be a highly organized and proactive professional to support executive leadership in a fast-paced, high-impact environment. This role offers the chance to work closely with top decision-makers, contributing to strategic initiatives and helping drive key priorities forward. Ideal candidates will thrive in a dynamic setting, enjoy managing multiple moving pieces, and bring a thoughtful, solutions-oriented approach to their work. If you're looking for a role where your contributions are visible and valued, this is an exciting opportunity to make a meaningful impact. Duties regularly require discretion and independent judgment. Given the high visibility of the Executives' work, meetings, and travel, the Executive Assistant demonstrates keen attention to detail and high standards of execution in communications, logistics coordination, and related responsibilities.
Who We Are
VytlOne is the nation's only independent, fully integrated total pharmacy solutions partner. We lead with integrity, offering mission-driven hospitals, health systems, health centers, and employer partners a smarter way to unlock revenue, growth, and better outcomes. Our innovative model combines customized pharmacy management, 340B program expertise, specialty pharmacy, and PBA/PBM solutions-delivering excellence through tailored strategies and collaborative partnerships. At VytlOne, we're not just transforming pharmacy-we're making a purposeful impact on the communities we serve.
Why Choose a Career at VytlOne?
At VytlOne, our purpose is at the heart of everything we do. People join us not just for a job, but to be part of something bigger-where their work truly matters. We foster a culture of authenticity, where you're encouraged to be yourself and a place to grow, collaborate and make an real difference. With over 1,600 passionate professionals across nearly every U.S. state, we operate as One Team, united by a bold mission and a spirit of innovation. Here, you'll find a place where your ideas are heard, your contributions are valued, and your career can thrive.
Position Location
This position is based on site at the corporate headquarters located at the new Granite Park luxury office complex in northwest Plano, TX.
Work Schedule
Typically Monday-Friday; 8am-5pm. May work additional hours as required, given that Executive may travel for business and meeting needs outside of traditional office hours
Responsibilities
Administrative & Executive Support
- Travel, Expense & Calendar Management - Handle complex travel bookings, expense reconciliation, and scheduling.
- Event & Meeting Coordination - Plan events, manage agendas, coordinate catering, and assist with meeting logistics.
- Discretion & Compliance - Handle sensitive information professionally and uphold workplace policies.
- Create, compose and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate
- Approve orders and invoices for office supplies and miscellaneous operating supplies for the Executive suite
- Reconcile corporate credit card statements as needed
- Coordinate other activities and business dealings on behalf of the Executive suite
- Office, Facilities, Vendor & Inventory Management - Oversee office operations, supplies, vendor relationships, and building coordination.
- Tech-Savvy & IT Support - Proficient in Windows & Microsoft Suite; troubleshoot basic IT issues.
- Food Handling Experience (Preferred) - Office related food management
- Proactive & Critical Thinker - Anticipate needs, solve problems early, and make smart decisions independently.
- Problem-Solver & Process Improvement - Identify inefficiencies, streamline workflows, and enhance office efficiency.
- Multitasking Under Pressure - Balance urgent requests, shifting priorities, and tight deadlines with composure.
- Team Player with Strong Communication & Emotional Intelligence - Work well with diverse personalities and navigate workplace dynamics effectively.
- Warm, Approachable & Solutions-Oriented - Foster a welcoming office environment and tackle challenges proactively.
- Foster and maintain exceptional inter/intra departmental relationships - Act as a champion for a friendly, "people-first" culture within the department and across the company
- Self-Starter & Adaptable - Take initiative, work independently, and thrive in a fast-paced, ever-changing environment.
- Detail-Oriented & Organized - Ensure smooth office operations and catch small details others overlook.
- Flexible & Available - Some after-hours support may be required for urgent needs
- Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
- Respond to change, performance improvement support, professional growth, and meet development goals
Qualifications
Education:
- High school diploma or equivalent. Bachelor's Degree or College Course work preferred but not required
- 5 years' experience as an Executive Assistant in a C-suite environment.
- Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint
- Experience working as a collaborative member of an administrative team to ensure consistent, effective administrative coverage
- Proven track record of experience working cooperatively and effectively with all stakeholders across the organization, including with private equity Sponsor and members of the Board of Directors.
- Advanced proficiency managing complex calendars, arranging travel and processing expenses
- Advanced proficiency in coordination of meetings, agenda development and arranging technical support with high levels of attention to detail
- Event contracting and planning experience such as internal management meetings, industry events and Board of Director meetings. Emphasis on high quality execution including meeting communication, attendee travel and registration coordination and oversight of vendor partners to assure high quality execution of the contracted services
- Self-starter with a strong sense of ownership and involvement
- Excellent command of the English language
- Full comprehension of office management principles and procedures
- Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues
- Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Ability to create, compose, and edit written materials
- Polished communicator with strong verbal and written skills to effectively interact with a wide range of customers, both internal and external
- Ability to gather data, compile information, and prepare reports
- Ability to develop and maintain record keeping systems and procedures
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in areas of expertise
At VytlOne we offer a diverse and inclusive work culture that supports a flexible work model in a collaborative, innovative team-oriented environment.
- You'll work with a mission-driven organization focused on improving healthcare outcomes
- Enjoy competitive compensation, a comprehensive health benefits package, and a supportive team environment including:
- Comprehensive mental health and wellbeing resources
- Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 individual annual medical deductible and $25 office visit copays, with low biweekly premiums
- Company-paid basic life/AD&D, short-term and long-term disability insurance
- Rx, dental, vision, other voluntary benefits, and FSA
- Employer-matched 401k Plan
- Industry-leading PTO plan
- And more!
FOR MORE INFORMATION:
VytlOne Website VytlOne LinkedIn
VytlOne (formerly Maxor) is an EOE, including disability/vets
