Distribution Lead (Project Management)
About Timeless Select LLC
Timeless was founded in 2013 with the vision of creating a Leading Lifestyle Brand around Cannabis products that are efficient, safe & discreet to use. Our passion for R&D and Brand building has led Timeless to be one of the most innovative brands in the market.
Community, Culture, and Legacy are the building blocks of what we do at Timeless. We always have and will continue to work with local businesses, artists, charities, and dispensary partners to support the movements that we believe impact our industry and world for the better.
About the role
As the Distribution Lead you are responsible for overseeing the daily operations of the entire delivery process including scheduling, route planning, pre-calling customers, physical deliveries, in-person customer relationships and effective communication with Ops & Sales. This role ensures the team follows standard company procedures, state compliance laws, and safety requirements while delivering orders to dispensaries in a timely and efficient manner. It is the Distro Lead's responsibility to ensure KPIs are met to achieve success in the department. This role can be a physical, fast-paced position that involves continual lifting, lowering, and carrying of packages that may weigh a minimum of 50 lbs.
Responsibilities
Maintain the accuracy of outbound orders while staying compliant with state regulations.
Oversee loading vans with the outbound products and unloading products for the customer.
Perform routine inspection of company vehicles and supplies to ensure road safety and bring any vehicle issues or maintenance needs to GM for approval
Oversee inventory of daily merchandise loaded on the van and protect product as needed during harsh conditions (extreme heat and cold)
Ensure that manifests are complete, accurate and uploaded to the drive on a daily basis
Use of standard money handling practices to ensure all pertinent information is written on invoices (amount paid or terms discussed, receiving party signature, additional notes for ops as needed) and payments are safely stored until delivered in full to the warehouse
Review LeafLink on a daily basis and date orders according to the delivery schedule while communicating with ops/sales if there are special requests that need to be met
Be the main point of contact for Ops / Sales while delivering, handling routine problems and serving as an interface between company and customer, checking daily reports to confirm resolutions of all problems or calling for help when an issue arises
Collecting payments as needed and when appropriate based on route planning and drive time
Ensure that product distribution is accomplished to customer satisfaction in agreement with any contract terms and requirements
Working closely with ops and sales to improve route efficiency and expand existing customer relationships
Oversee the operation of vehicles in accordance with OSHA and DOT requirements as well as local, state, and other federal requirements;
Creating and Oversee timelines of maintenance for motor vehicles
Attends all company training sessions and meetings including team outings
Oversee displays on the sales floor. Remove outdated materials and take POS pictures as needed
Report of out of stocks inventory, account issues, or positive feedback given by the dispensary
Oversee KPIs as well as suggest new KPIs as the market changes to be approved by GM
Oversee completion of all end-of-day reports.
Assist sales in gaining new accounts when time permits including dropping samples, business cards and collecting purchasing manager / owner contact information
Co-manage with sales any new accounts under your name
Employment Details
Full-Time position eligible for OT as approved by GM
Start time 9AM, Mon-Fri with company holidays included
Candidate Qualifications
Skills
Action Oriented
Time Management
Perseverance
Ethics and Values
Functional/Technical Skills
Approachability
Ability to perform calculations.
Ability to work within established warehouse procedures and practices
Strong organizational skills and attention to detail
Ability to troubleshoot issues effectively.
Full understanding of the state compliance
Experience
3 - 5 years experience in driving large vehicles
3 - 5 years experience in deliveries
3- 5 years experience in merchandising
3 - 5 years experience in Managing Teams
Educational Background / Certificates
Bachelor's Degree in a related field of study (preferred)
Additional Qualifications
Must be twenty-one (21) years of age
Must provide proof of a clean driving record for the past 5 years
Must meet the Federal Department of Transportation eligibility requirements, including appropriate driver's license and corresponding safety and medical certification as a condition of employment for this position.
Must consent to a criminal background check performed by the Company and/or the State Department of Health Services
Employment offers are contingent upon the successful completion of the criminal background check conducted by the State Department of Health Service for obtaining an ADHS Facility Agent Card.
Must have approved OMMA Employee Credential to be eligible for this position
Physical Demands: (The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job)
Repetitive lifting, lowering, and carrying of packages that may weigh a minimum of 50 lbs
Compensation
Base Range
$17.50 - $18 / hr plus eligibility for OT as needed / approved by GM
Eligible for yearly wage increases based on performance and completion of KPIs
Bonus Potential
Up to 10% of annual salary based on completion of KPIs (annual bonus)
Full-Time Benefits
Employee discount on website merchandise
10 paid holidays
Sick Time; available after 90 days
Health, Dental, Vision, & Life Insurance; after 90 days
Vacation Time; after 1 year of employment
Paid Parental Leave; after 1 year of employment
Annual bonus based on performance
